Schedule a Meeting Email Template

Creating a Meeting Request Email

Creating an effective email for requesting a meeting can be a bit of an art form. You want to get your point across without seeming too pushy or demanding. Here are some tips to help you craft the perfect meeting request email.

Keep It Simple

Keep your email short and to the point. Don’t ramble on about why you need the meeting or why it’s important. Just get right to the point and explain why you need the meeting and what you’d like to discuss.

Be Respectful of Their Time

Try to be respectful of the person’s time when you’re requesting a meeting. Don’t ask for a meeting for something that could easily be handled via email or phone. If it’s something that requires a face-to-face, explain why in your email.

Be Flexible

Be flexible with the time and date of the meeting. You want to give the person you’re requesting the meeting with some options so they can choose a time and date that works best for them. Be sure to include a few different times and dates in your email.

Include an Agenda

Include an agenda in your email so the person you’re requesting the meeting with knows what topics you plan to discuss. This will help them prepare for the meeting, and also help them decide if they need to bring anyone else to the meeting.