How to Create a Run of Show Template With Google Sheets

What is a Run of Show?

A run of show is a document used to plan and organize events. It is a timeline of the event that lists all of the components in chronological order. The run of show provides a clear overview of the event and helps keep everyone on the same page. It is used by event planners, production teams, and even the event staff to ensure that everything runs smoothly.

Why Use a Run of Show Template?

Using a template for your run of show makes it easier to plan and organize your event. It helps you stay organized, saves time, and ensures that all of the details are accounted for. With a run of show template, you can easily update and adjust the timeline without having to start from scratch each time.

Creating a Run of Show Template With Google Sheets

Google Sheets is a great tool for creating run of show templates. It’s easy to use and has all the features you need to create a detailed timeline of your event. To get started, open Google Sheets and create a new spreadsheet. You can also use a template if you want to save time. Once you have your spreadsheet set up, it’s time to start adding in the details.

Step 1: Add Your Event Details

The first step is to add your event details. This includes the event name, date, time, and location. You can also add any other pertinent information such as the dress code, contact information, and special instructions. This is also a good time to add any deadlines or other important dates such as when the event invitation should go out.

Step 2: Add the Timeline

Next, you’ll want to add the timeline. This is where you’ll list all of the event components in chronological order. You can add columns for the time, activity, and any other important information. You can also color-code the timeline to make it easier to read and follow. Once you’ve added all the activities and details, you can adjust the timeline as needed.

Step 3: Add Notes and Instructions

Finally, you’ll want to add any notes and instructions. This includes any special instructions for each activity or any notes that need to be shared with the event staff. Once you’ve added all of the details, you can save and share the run of show with your event team.

Conclusion

Creating a run of show template with Google Sheets is a great way to stay organized and ensure that your event runs smoothly. With a template, you can easily update and adjust the timeline to fit your needs. Plus, you can save and share the template with your event team so everyone is on the same page.